Privacy Policy

(1) MRI collects personal information (data) for use within the scope of the respective purposes defined below, except where otherwise stipulated by the Law. It separately and individually informs you of the purpose when it collects data purposes other than those defined below.

A. Trading-partner's data
Data necessary for administrative work pertaining to trade-relation interfacing, including advertising and marketing, invoicing and billing, marketing and sales of reports and other products; distribution of informational literature including customer satisfaction surveys; distribution of MRI product and service information, seminar information; performance of contracted services; and responding to inquiries

B. Membership data for MRI-run members-only services
Data necessary for the operation and administration of members-only services including membership recordkeeping; emailing of e-magazines; distribution of informational materials and seminar information, and other work pertaining to service administration

C. Survey questionnaire data
Data necessary for administrative work pertaining to the administration of survey questionnaires including sampling, survey participation requests (incl. for supplementary and follow-up surveys), distribution of honoraria, survey results, and the like; follow-up inquiries on responses; and registration and management of monitors

D. Data related to MRI-provided services, events (seminars, symposia, and like programs), and validation trials
Data necessary for the operation and administration of services, events, and trials including recording of events, drafting of validation-trial reports, notification of events and seminars, responding to inquiries, and other office tasks

E. Data in conjunction with operation and administration of committees, research groups, sub-committees, and the like
Data necessary for the operation and administration including drafting of meeting minutes, notification of meetings and events, and other office tasks

F. Interview data and information
Data necessary for conducting interviews including selection of interviewee candidates, interview requests (incl. supplementary and follow-up surveys), preparation of interview records, distribution of honoraria and survey results, inquiring about content of responses, and all other office work in conjunction with interviews

G. Site-access data
Data necessary for data analysis and data-security management

H. Records of inquiries and data on visitors to MRI
Data necessary for responding to inquiries and visitor reception

I. Recruiting data
Data necessary for recruiting and hiring employees

J. Employee data
Scope communicated to employees separately via the company intranet and other internal means

K. Information related to provision of data processing services
Data necessary for data processing and related work such as systems development, systems maintenance, simulation analyses, and data analysis

L. Shareholder data
Data necessary for records on shareholders and providing shareholder services

M."Specified" data in conjunction with MRI payments administration
Data necessary for preparing and submitting pay and dividend-payment statements

Note that MRI may outsource collection and use of personal information within a scope necessary to fulfill the purposes defined above. In such instances MRI will manage the data in a manner appropriate for ensuring its security by requiring the outsourcer to collect and use it in a secure manner.

MRI does not provide personal information to third parties without the person’s prior consent. Except when required to do otherwise by law, when MRI provides personal information to a third party it individually informs the affected persons of the purpose and ask for their consent.

MRI and group companies may jointly use personal information as described below to enable them to continue to provide customers with higher value-added deliverables that build on bolstered cross-group collaborations that leverage the respective strengths of group companies.

(1) Scope of joint users, the personal data they use, and the purpose of its use
MRI may, under our management responsibility, jointly use information such as name, address, telephone number, fax number, e-mail address, gender, age, affiliation, department, position, etc. of personal information directly acquired by the Company with consolidated subsidiaries described in the Company's annual securities reports, etc. for the purpose of use described in Section 1 above.

(2) Designation of person responsible for managing personal data
Kenji Yabuta, President,
Mitsubishi Research Institute, Inc.
Address: 10-3, Nagatacho 2-Chome, Chiyoda-Ku, Tokyo 100-8141, Japan

(3) Acquisition
Personal data is acquired from documents (calling cards, work-procedure documents, questionnaire responses, etc.), electronic data (emails, input forms on MRI and related websites, etc.), and audio (in-person interactions, recordings of meetings, etc.).

MRI has set and published a set of data management policies, the MRI Group Security Policies that includes our policy covering retained personal data.

MRI has defined specific internal conventions for collecting and using data to ensure the integrity of personal information. We review and update these rules periodically.

To ensure the integrity of personal data, MRI has emplaced a data-security management organizational framework to monitor personal data management and deal with and report on faults when detected. It includes naming a personal information protection officer and assigning personnel charged with ensuring personal data security at the organizational-unit level.

MRI conducts periodic employee training sessions and other similar. human-involved security management measures to ensure that employees are aware of and handle personal data appropriately.

MRI houses computer systems that process personal data in limited-access server rooms and uses cloud servers with enforced access management. Stored personal is encrypted to ensure against compromise if the equipment or media containing it is stolen, frameworks are in place to allow appropriate response if equipment or media are lost, and data is expunged so that it cannot be reconstituted when equipment or media are discarded. Printed documents bearing personal data are kept in lockable containers, documents are checked periodically to ensure against their loss, and specialist vendors are employed to ensure that physical security management protocols are followed for document disposal.

MRI has in place technical security management measures for systems that process personal data. These include controls to restrict access to data to only managers and users of personal data, user authorization to identify persons accessing it, antimalware and anti-unauthorized access software, and encrypted personal-data transfers.

MRI researches the personal data protection schemes of other countries and take steps as appropriate for ensuring data security [during interactions with systems located overseas].

For changes or other similar matters pertaining to personal information retained by MRI-run members-only services, contact the service’s operating secretariat.
For all other requests relating to disclosure, correction, termination of use of, and other issues regarding personal data, please reach out via the following contact.

E-mail: prd@mri.co.jp
Risk Management Division
Mitsubishi Research Institute

Please contact the recruiting office to request disclosure of your personal information used in recruiting and hiring or to correct it, terminate its use, or ask questions about it.

E-mail: prd@mri.co.jp
Recruiting office
Mitsubishi Research Institute

(1) Complaints and inquiries about personal data
Please contact the Risk Management Division if you have complaints or inquiries about our collection and use of personal data.

E-mail: prd@mri.co.jp
Risk Management Division
Mitsubishi Research Institute

(2) Accredited personal information protection organization and complaint and incident resolution contact

A. Accredited personal information protection organization
PrivacyMark Promotion Center, Japan Institute for Promotion of Digital Economy and Community (JIPDEC)

B. Complaint and incident resolution contact
Personal information complaints and consultation office
Address: Roppongi First Building, 9-9 Roppongi 1-chome, Minato-ku Tokyo, 106-0032 Japan

(1) MRI retains accesses logs to track access to the MRI website (the “site”). The logs record each visitor’s IP address (global IP address on connection to the site), browser type, referring URL, and other similar data.

(2) MRI outsources to an external domestic vendor the matching of access-source IP addresses to the names of their registered owners. The purpose is to identify corporate and organizational entities; individual visitors are not identified.

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